Lesson 4.2: Transcripts and Captions

Transcripts and captions are especially important to ensuring videos are accessible. Creating captions and transcripts is a simple process that can benefit students greatly. Deaf, seeing students particularly benefit from captions. Not only do captions allow deaf students to access video content, but many sighted students find that the visual aid of captions helps to solidify the information conveyed in videos. Transcripts are similar to captions in that they provide the video’s information in text. Transcripts can be used by students who are blind, deaf, or both to access video content, and many students without disabilities also find that having information available in text apart from video helps them to quickly find information they would like to review.

Watch the following video to learn more about how to create captions and transcripts for your course materials.

Google Doc: Using Transcripts and Captions Video Transcript

Fundamental Elements of Captioning

It is imperative that captions are accurate. Captions should display the same words that are spoken in the video. Captions should also be clear, identifying who is speaking and any important non-speech information. Further, captions must be readable; the text should be easy to see and stand out from the video. Lastly, captions should be synchronized with the audio and not obscured.

When writing captions for your videos, remember CARS:

  • Clear
  • Accurate
  • Readable
  • Synchronized

Funding for Captions


A captioning grant is available to caption any video used in an NC State University course. To apply for NC State’s captioning grant or to view frequently asked questions, visit the Captioning Grant website. NC State faculty are highly encouraged to take advantage of this resource.


If you are a faculty member at another institution and plan to use any video without captions in your courses, check with your institution’s disability resources office or information technology services to see if a captioning grant or similar resource is available to you.

Additional Resources

To continue, select the Lesson 4.3 button below.