Lesson 3.2: Creating Accessible Google Docs

Creating accessible Google Docs is similar to creating accessible Word documents, so we will follow the same principles as in Lesson 3.1. To create accessible Google Docs, we will do the following:

  • Incorporate the “Simple Ways to Design Accessible Content” from Lesson 2
  • Check documents for accessibility using automated tools
  • Consider accessible formats for outputting the document

Simple Ways to Design Accessibly

Again, let’s review the simple ways to design accessibly. To design accessibly, we should incorporate:

  • Clear font
  • Appropriate use of color
  • Built-in structure and headings
  • Alternative text for images, graphs, and charts
  • Clear table structure
  • Descriptive hyperlinks

If we incorporate these six simple ways in our document design process, we are halfway to an accessible document. Next, we will learn about accessibility techniques specific to Google Docs.

Watch the following video to learn about creating accessible Google Docs.

Google Doc: Accessible Google Documents Video Transcript

Accessibility Checker for Google Docs

Google Docs does not have a built-in accessibility checker; however, you can use an add-on called Grackle Docs to scan your Google Docs for accessibility. To use Grackle Docs, follow the following steps:

  • Instructions for installing the Grackle Docs Add-on
    • NOTE: NC State University has purchased the full version of Grackle Docs.  To utilize this, make sure to login with you NCSU email account.

You can visit the How It Works page to answer any questions you have about using Grackle Docs. Under the Products tab, this website offers information about similar accessibility checkers for other types of Google Suite products, such as Google Sheets and Google Slides.

Watch the video below to learn how to use Grackle Docs.

Outputting Google Docs Accessibly

Downloading a Google Doc as a PDF (with the full version of Grackle) will provide a tagged document that retains many, if not all, accessibility features from the original Google Doc.


Additional Resources

To continue, select the Lesson 3.3 button below.